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Extract Systems has the solution for your toughest health information exchange challenges that prevent access to the full patient story and compromise patient safety and privacy.

After launching an electronic health record (EHR) or electronic document management system (EDMS), many hospitals and clinics still have paper in their patient medical records, including documentation from outside facilities.

In fact, a typical 100-bed hospital scans an average of 1 million document images a year. For larger-scale health systems, the number of scanned images can exceed 4 million a year. Of the types of documents that still exist in paper form, approximately half are essential for patient care at the time they are created or presented by the patient.

Our Solution

The HealthyData platform is tailored to your specific needs. Listed below are just a few of its capabilities:

• Automated document classification and routing

• Automated entry of external lab results

• Extracting discrete data from external reports, results, screenings, and other unstructured sources and deliver it to the EMR or other downstream systems

• Automated order processing

• Extracting valuable data for quality, population health, meaningful use, and compliance needs

Advantages of healthydata

CLINICIAN SATISFACTION

Clinical staff at all levels routinely express frustration with the increasing demands of data entry and searching through paper or electronic documents attached to the patient record to find small, but valuable details to make the right clinical decisions. Extract reduces clinician time spent on searching, opening, processing and comprehending documents and also allows them to trend lab results in the EMR alongside other key data points.

DATA QUALITY AND COMPLETENESS

Extract can accurately identify over 80% of the clinically-actionable data trapped inside faxed clinical documents, eliminating the vast majority of manual data entry. Results and original source documents will be routed and appropriately linked to orders in the EMR without needing to be routed through the HIM department. Accurate, structured clinical data in the EMR not only improves access for clinicians, but also facilitates the exchange of
information.

INTEGRATION WITH EXISTING EMR SYSTEMS

Our software will seamlessly integrate with and enhance current or planned EHR initiatives. The HealthyData platform does not replace a facility’s EMR or EDMS, but instead complements these systems and provides significant improvements in productivity and quality.

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Whether you are a Clerk of Court, Register of Deeds or Secretary of State, Extract has the right solution for you. We have experience working with land records, deeds, vital records, and court records. Our trusted ID Shield & FLEX Index software platforms simplify the process of digitizing paper documents so you can devote more time to connecting with citizens.

Our solution

ID Shield offers guaranteed accuracy rates on your redaction project, including 99+% post-verification accuracy. The software supports privacy standards from every US state, but is flexible enough to be configured for customer specific requirements. FLEX Index reduces error-prone and time-consuming manual indexing, putting your staff in a QA role as FLEX Index automatically captures 70-90+% of the data.

Advantages

Depth and Breadth of Experience

Choosing Extract for your indexing or redaction project means you’re getting a software solution that has been implemented by more than 400 state and local governments across 40 states. In fact, we’ve redacted more than 5 billion pages for our customers without a data privacy breach. Our knowledge of government documents combined with our track record for security give
Extract unique qualifications to take on
your project.

Decreased Manual Entry

Using a high accuracy OCR solution means that your staff won’t have to rely on manual data entry for indexing records. Automating this process allows workers to focus on tasks more suited for human intervention than keying in information.

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Law firms and those involved in litigation often rely on volumes of information that can be difficult to manage without an army of workers. Contracts can span hundreds of pages and be full of extraneous elements that makes it difficult to zero in on the information that matters to you.

Our solution

Extract’s software for redaction of legal documentation has processed billions of images, pinpointing personally identifiable information by understanding clues within the documents. These clues also allow the software to hone in on important information within a document without having to read it in its entirety.

Advantages

Turnaround Times

Cases spring up quickly, and it can be difficult to get the manpower required to read through all of the documents associated with legal discovery, searching for personal information that needs redaction. Automation solves this problem, allowing staff to focus on tasks more suited for human experience.

Clean Contracts

Legal departments often need to share contracts with outside parties for audit or other reasons, but don’t want to share information like dollar amounts or other identifying information. Our legal redaction software ensures your contracts will be ready to share.

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Extract’s solution has applications on most business environments. We’ve worked in financial services, insurance, education, and more. So whether you need a data capture solution to reunderwrite mortgages, automated classification for insurance documentation, or intelligent redaction to anonymize data before a breach occurs, we have a solution that will increase your accuracy, reduce turnaround times, and save money.

The Solution

Make manual data entry a thing of the past and implement our software to empower your data workflows rather than seeing them as a task to overcome. Our automated redaction software can easily find personally identifiable information or whatever else you need redacted, like dollar amounts or inventory figures. Using the same machine learning enhanced technology, our extraction software reads documents like a human would, allowing it to use clues within a document to understand what different pieces of data are.

Advantages

Machine Learning and Artificial Intelligence

While decades of experience have helped us develop a universal ruleset and a software that reads documents like a human, leveraging machine learning methods such as natural language processing and named entity recognition means we’re constantly improving accuracy, even on document types we’ve never seen before.

No Forms Necessary

Our software was developed to be flexible, and is trained on unstructured documents. This allows its automated data identification capabilities to be adept at finding data from different organizations or even completely different industries, regardless of how the document is laid out.

Use Your Preferred Format

Whether your files are PDFs or RTFs, and whether you need your output as an image, Excel file, or HL7 message, we can make sure that your data can be processed with as little interruption to your current processes as possible.

Request your personalized workflow and needs assessment to see how much your organization can benefit from implementing the Extract Systems Platform.